Create, Update, and Delete Item in Inventory Management Module

Items created in this module can be used for sales, purchases, inventory management, and manufacturing.

1. Create an Item

To create a new item:

Step 1: Navigate to the Items Menu

• Go to the Inventory module from the left sidebar.
• Select Items from the menu.

Step 2: Add a New Item

• Click the Add button.

Step 3: Enter Item Details

On the Add Item page, enter the required details, including:

• Commodity Code
• Commodity Name
• Sale Price
• Units
• Any additional item details

Step 4: Configure Item Properties

A. Properties Tab

• Warranty (months): Sends a notification to the admin when the warranty period expires. The notification is sent at the beginning of the day after the expiration date.
• Do not update inventory numbers: If enabled, stock quantity will not be updated when an inventory receipt or delivery is created for this item. This is useful for non-stocked items.
• Can be sold: If enabled, the item can be used in the Sales Module and the Affiliate Module (for discount or commission programs).
• Can be manufactured: If enabled, the item will be used exclusively for the Manufacturing Module.
• Can be purchased: If enabled, the item will be used exclusively for the Purchase Module.
• Can be inventoried: If enabled, the item will be used exclusively for the Inventory Module.

B. Variations Tab

• Create product variations. Once an item is created, variant attributes cannot be added or removed.
• Click “+” to add a variation name and options.
• Click “-” to remove a variation name and options.

Example: Property Listings

• Property Type: House
• Variant Name: Property Sub-Type
• Variant Options:
  • Block of Flats
  • Detached Bungalow
  • Detached Duplex
  • Semi-detached Bungalow
  • Semi-detached Duplex
  • Terraced Bungalow
  • Terraced Duplex

💡 Result: The system generates 7 product variations, such as:

• House: Block of Flats
• House: Detached Bungalow
• House: Detached Duplex
• House: Semi-detached Bungalow
• House: Semi-detached Duplex
• House: Terraced Bungalow
• House: Terraced Duplex

C. Custom Fields Tab

• Displays custom fields created for the item in the Custom Field Settings.

Step 5: Save the Item

• Click Save to finalize item creation.

2. Edit an Item

Note: Variant attributes cannot be added or removed once an item has been created.

To edit an existing item:

Step 1: Navigate to the Items Menu

• Go to the Inventory module from the left sidebar.
• Select Items from the menu.

Step 2: Edit the Item

• Hover over the item you need to edit and click Edit.

Step 3: Make Necessary Changes

• Modify any relevant details.

Step 4: Save Changes

• Click Save to update the item.

3. Delete an Item

If an item has variant products, you must delete the variant products first before deleting the parent item.

Method 1: Delete a Single Item

1. Hover over the item you want to delete and click Delete.
2. Confirm your selection in the pop-up. The item will be deleted.

Method 2: Delete Multiple Items at Once

1. Select the items you want to delete.
2. Click Bulk Actions.
3. Choose Mass Delete and click Confirm.