Search Knowledge Base Articles

Prefix Setting in Inventory Management Module

The Prefix Setting feature allows users to configure custom prefixes and numbering sequences for various inventory documents. This ensures a standardized naming convention and automatic incrementing of document numbers for better organization and tracking.

1. Configuring Prefix Settings

To set up prefix settings for your inventory system:

Step 1: Access Prefix Settings

  1. Navigate to Settings under the Inventory Module from the left sidebar.
  2. Select Prefix Settings from the menu.

Step 2: Enter Data in the Prefix Fields

Fill in the following fields based on your organization's requirements:

  • Next Inventory Received Number

    • Set this field to 1 to start numbering from the beginning.
    • The number will automatically increase by 1 each time an Inventory Received Note is created.

  • Next Inventory Delivery Number

    • Set this field to 1 to start numbering from the beginning.
    • The number will automatically increase by 1 each time an Inventory Delivery Note is created.
    • If an Inventory Delivery Note is deleted, the number will decrease by 1.

  • Next Internal Delivery Number

    • Set this field to 1 to start numbering from the beginning.
    • The number will automatically increase by 1 each time an Internal Delivery Note is created.
    • If an Internal Delivery Note is deleted, the number will decrease by 1.

  • Next Packing List Number

    • Set this field to 1 to start numbering from the beginning.
    • The number will automatically increase by 1 each time a Packing List is created.
    • If a Packing List is deleted, the number will decrease by 1.

  • SKU Prefix

    • The SKU prefix is automatically appended before the SKU code entered in the Add New Item screen.
    • This prefix is visible only after the item is successfully saved.

  • Lot Number

    • If "Automatically Generate Batch Numbers" is enabled, the system will automatically generate a Lot Number when adding an item to an Inventory Receiving Voucher.
    • The Lot Number is generated using the predefined Prefix and Next Lot Number.
    • Standard Format: Lot Number Prefix-MMYY-Next Lot Number (e.g., LOT-0124-0001).

  • Serial Numbers

    • This setting enables the system to automatically generate serial numbers in the Add Inventory Receiving Voucher form.

Step 3: Save the Settings

  • Click the Save button to apply the changes.

Final Notes

  • Prefix settings help maintain consistency in document numbering across the inventory system.
  • Automatic numbering reduces manual errors and ensures accurate tracking of transactions.
  • Use unique prefixes to distinguish between different document types effectively.

Did you find this article useful?

Related Articles