Job Descriptions in HR Records

The process of creating Job Descriptions in the HR Records module consists of the following steps:

1. Create Job Groups
2. Create Job Positions

The Job Descriptions screen is used to define job positions within the HR Records module. When a candidate successfully passes an interview and is transferred to the HR Records module, their job position details will be synchronized in this screen.

• If the position does not already exist in the Job Descriptions screen, the system will automatically create a new entry.
• If a matching position already exists, the system will retain the existing data.

Steps to Create Job Descriptions

Step 1: Create a New Job Group

1. Navigate to Menu → Job Descriptions.
2. Select Groups → Click on New Group or go to Group Management → Click New Position Group.

Step 2: Enter Job Group Details

1. The system will display the New Position Group screen.
2. Enter the required details.
3. Click Save to confirm, or Close to cancel and exit.

Step 3: Create a New Job Position

1. Navigate to Menu → Job Descriptions.
2. Select New Job Position.

Step 4: Enter Job Position Details

1. The system will display the New Job Position screen.
2. Enter the necessary details.
3. Click Save to confirm, or Close to cancel the action.

Explanation of Fields

• Job Code: Enter the unique code assigned to the job position.
• Name: Enter the name of the job position.
• Job Group: Select the appropriate position group.
• Department: Select the department to which the position belongs. The data in this field is retrieved from the Departments screen under the Support menu in Settings.